EXECUTIVE REWARD CLUB

For your convenience, you may enroll at any participating hotel upon check in and a membership card will be issued to you immediately on-site.

To enroll for Executive Reward Club Membership online, complete the form below. Please allow 3-4 weeks to receive your membership card and number in the mail. Note: you will not receive a temporary number through this process.

Please note that by providing your email address below, you agree to allow Executive Rewards Club to email you periodic updates on upcoming promotions and specials for ERC members.

Personal Information

*denotes required fields

Title*

First Name*

Initials

Surname*

E-mail Address*

Address*

City*		Province/State*
Postal/Zip Code*		Country*
Telephone*		Facsimile (optional)

Date of Birth/PIN

Business Information

Company Name

Position

Address

City		Province/State
Postal/Zip Code		Country
Telephone (optional)
To which city do you most travel? (optional)


Terms & Conditions

	GENERAL MEMBERSHIP 1. Executive Rewards and its partners have the right to change, limit, modify or cancel program rules, regulations, rewards, and reward levels at any time. That includes increasing levels or number of points or miles received for a stay or required for a reward, changing rewards, adding blackout dates, limiting rooms available for a reward at any participating hotel, changing locations served by Executive or its travel partners, or changing or canceling its travel partner rewards. Program rules may change due to changes in the participating airlines' frequent flyer programs. In the event that any of these conditions occur, members may not be able to obtain certain rewards. 2. Executive has the right to end the Executive Rewards program by providing written notice to members' three months in advance of program termination. In that event, the right to earn points, miles and rewards can end three months after notification, no matter the extent of member participation in the program. 3. The terms and conditions of the airline programs control the redemption and distribution of frequent flyer miles earned. 4. Executive Rewards points, rewards, and airline miles earned through participating in Executive Rewards may be subject to tax liability. Any tax liability, including disclosure, connected with the receipt or use of Executive Rewards points, miles or rewards is the responsibility of the member. 5. In the case of fraud or abuse involving Executive Rewards use at a participating hotel or car rental outlet, Executive and its travel partners have the right to take appropriate administrative and/or legal action, and all points and certificates or airline frequent flyer miles earned through Executive Rewards will be forfeited and the account canceled. 6. Membership in Executive Rewards including miles, points or any reward certificates that may have been issued to a member, will be revoked or suspended at Executive's sole discretion if a member fails to pay any Executive bills or accounts when due. 7. The awarding of Executive Rewards points or miles, and the redemption of Executive Rewards certificates are void where prohibited by law. 8. Executive Hotel Brands Participating in Executive Rewards: Executive Plaza, Inn, Express Hotels, Resorts and Suites; participating VIP Hotel properties. 9. Points or miles accrued by an Executive Rewards member are for the member's benefit only and may not be transferred to anyone. Points are transferable to a legal spouse only in the case of documented death of the member. Points are not transferable to another person for any other reason including divorce or inheritance. 10. Executive Rewards is operated by Executive Inn Inc. 11. Executive Reward Club Participants may have black out dates when no redemption of points will be possible - black out dates will be for a maximum period of 8 weeks in a year. CONDITIONS OF ENROLLMENT 1. Only individuals are eligible for Executive Rewards membership, and each individual may maintain only one account. Corporations, groups and/or associated entities may not enroll as Executive Rewards members. When traveling on business, it is the member's responsibility to comply with his or her company's policy concerning travel programs. 2. Employees of Executive Inn Inc. Executive Inn Group Corporation , HARS systems Inc. ,VIP International Corporation and their subsidiaries are ineligible to participate in Executive Rewards. 3. After applying to the Executive Rewards program, a membership number will be assigned to each applicant. Upon receiving this number, an individual becomes eligible to earn Executive Rewards points or frequent flyer mileage through Executive Rewards. NAME AND ADDRESS CHANGES 1. Name and address changes must be made to Executive Club Rewards and must include supporting legal documentation, signature, date, and member account number. PRIVACY INFORMATION The information that you supply to Executive is confidential and protected, and is only used in compliance with applicable laws and corporate policy. We will only disclose this information to Executive Inn Group Corporation's group of companies on a need-to-know basis, person(s) authorized by you, travel partners, Executive affiliates, and mail houses that process mail for such entities for the following purposes: 1) in order to best service your account and preferences, 2) to assess your entitlement to benefits, 3) to collect and process charges incurred by you in Executive facilities, and 4) to offer you additional products and services. Records of previous stays may be transferred for any of these purposes. The information used for these purposes may be obtained from this application, your hotel stays, surveys and research, and outside marketing organizations. GENERAL 1. A "hotel stay" or "stay" means all consecutive nights a Executive Rewards member registers and pays and stays at any Participating Hotel . 2. Members may only earn points for the stay. Points are issued per stay, not per night. POINT EARNING 1. A member will be eligible to receive Executive Rewards points for paid room rates in a participating hotel. Purchase of Executive gift certificates, charges for Executive contracting services, and catering or banquet functions charged to the guest room account do not qualify for points. Point Structure Per Hotel Brand: Based per Stay. Participating Executive Hotels, Resorts and Suites and Participating VIP hotels minimum 250 points per stay . 2. Points will not be given, nor rewards honored, at any subsidiary or affiliate of Executive Inn Inc. or VIP hotels and car rentals other than Participating Hotels, unless otherwise advertised. If a hotel ceases to be a Participating Hotel, all stays subsequent to such date will not be eligible to earn Executive Rewards points regardless of when the reservation was made. 3. The member is eligible to receive points for staying at any Executive Rewards Participating Hotel if the room is reserved in his/her name and is personally occupied and paid for by the member, and the member has presented the Executive Rewards membership card at the time of check-in. Failure to show the membership card may result in points not being posted. 4. Points will not be earned for an Executive stay made prior to the date the member's application was processed as shown in our records. No retroactive credit will be given. 5. If an Executive Rewards member at check-in chooses to earn Executive Rewards points, the member may not earn points in any other frequent traveler program for the same stay. 6. A member is not eligible to receive points for rooms in addition to the member's personal guest room. 7. Points earned while staying at any Participating Hotel located outside the U.S or Canada will be based on 250 points issued per stay unless otherwise noted . 8. No other person except the member may earn points for his/her account, and restrictions apply to the transfer or combining of points with any other account. Points for a room shared by two Executive Rewards members will only be awarded to one Executive Rewards member. 9. Points accrued by an Executive Rewards member are for the member's benefit only and may not be transferred to anyone. 10. Point accrual is limited to individual travel. If a member attends a convention or group meeting and individually pays Executive directly for the room, he/she will be eligible to receive points for the stay. However, contract rooms, rooms reserved by corporations on an ongoing basis, master-billed rooms and rooms booked at the Executive associate or friends and family rates are not eligible to earn points. Points earned from room contracts or military rates at certain overseas locations are subject to local restrictions and may be ineligible for credit. Wholesale packages and series tours booked through a travel agent are not eligible for points. 11. When a Executive Rewards member chooses to earn points, if eligible, through the sales office for a group, he/she forfeits the option of earning points for his/her personal room. ACCOUNT ACTIVITY STATEMENT 1. A Executive Rewards member will receive a transaction statement at the time of point issue and possibly an Executive Rewards electronic newsletter only if the member has earned points or miles, claimed rewards during the previous four to eight weeks. Individual statements cannot be duplicated. 2. A member may, in the future, register to view his/her account activity online by clicking on Your Account at the Executive Rewards website. Once registered, a member may view his/her account activity at any time. Note: For recent hotel stays, please allow 10-14 business days after checkout for your stay to be posted. 3. If proper point credit does not appear on the member's statement, the member may send a copy of the paid hotel receipt, along with the Executive Rewards account number to an address posted at the website for inquiries. Allow approximately four to six weeks for the stay to be credited to the account. Requests to add or modify Executive stays that are more than one year from the date of receipt cannot be accommodated. DUPLICATE ACCOUNTS 1. If more than one membership number is assigned to an individual, he/she will only receive points for one account. Duplicate accounts will be canceled. Enrollment bonuses (if applicable) are given for one account only. 2. Transferring Points to a Spouse Account is not permitted. (This member benefit may be available in the future.) PURCHASE POINTS 1. A member may purchase points for reward requests, (up to 10 percent of the total points needed to redeem a specific reward) when he/she does not have enough points to request a specific reward. 2. Points may be purchased at the rate of $30 per 1,000 points. 3. An Authorization to Purchase Points form must be completed and submitted to Executive Rewards Services in order to purchase the required number of points. Forms are available on the Executive Rewards website. RESERVATIONS 1. When using reward points for a hotel stay, the member must confirm reservations in advance by calling the hotel property directly or Executive Reservations central number (1-888-388-3932) and advising the reservation agent that he/she wishes to use reward points to make a reservation. Payment using a reward points must be confirmed with the hotel or with Executive Reservations at time of reservation. Reservations can only be made if availability for Executive Rewards based stays exists. Certain blackout periods or increased point requirements may apply for certain dates. To make a reservation Member must provide their account number and other relevant personal information for verification. After confirming a reservation, the Member must show their card upon check in. 2. Reward reservations may only be made in the above manner and if the required number of Executive points are present in the member's account at the time of booking. The member's signature, daytime phone number, date, and member account number must be included on all written requests. VALIDITY 1. Rewards are valid only in connection with individual travel and are not applicable to group travel, package tours, conventions, or other special rates and/or package programs. REDEMPTION PROCEDURES 1. When checking in to a participating hotel, the member must present their Executive Rewards Member card and indicate that he/she intends to pay for the room in full or partially with the points of such card. Photo identification is required at check-in. 2. Rewards are not replaceable nor redeemable for cash. 3. Rewards are valid only for the individual noted on the member card and are not transferable, unless otherwise noted in this Agreement. 4. Redemption at destinations outside the U.S. is subject to government approvals, restrictions, and applicable taxes and/or service charges. Rewards do not include U.S. federal inspection fees, or any other fees, surcharges, or taxes imposed by foreign governments for international travel. MILEAGE REWARDS (using Executive Rewards points) 1. Executive Rewards members may redeem points in exchange for frequent flyer miles with any participating airline partner: American Airlines, Canadian Airlines. 2. Executive Rewards points will be converted to frequent flyer miles as per the governing schedule at the time of conversion which may be changed from time to time. 3. Executive Rewards members requesting a Mileage Reward must be a member of the airline frequent flyer program in order to receive a Mileage Reward. 4. Once frequent flyer miles have been requested, miles will automatically be transferred to the member's frequent flyer account. Members should allow four to six weeks for mileage to appear on their frequent flyer membership account statement. 5. Once miles are credited to the member's frequent flyer account, changes, reissuance or recredit of Executive Rewards points are not allowed. 6. A member may order a maximum of two mileage rewards in any calendar year. In addition to each airline partner's specific terms and conditions, the following are terms and procedures for redeeming Airline Ticket Rewards using Executive Rewards points. 1. Airline partners are pleased to accommodate most requests for redeeming reward certificates; however, Executive's airline partners do not fly to all Executive locations. Airline reward certificates are only valid on published flights that have been pre-selected for reward travel. All reward travel must be on the most direct route available. Schedules may be revised and service discontinued without notice on any Executive partner airline. 2. When making plans for reward travel, please call Executive's airline partner's reservations number, listed on the following websites (http://www.cdnair.ca or http://www.aa.com), for the most up-to-date information on flight and seat availability and blackout dates. Blackout date information is applicable. Reward seats are capacity controlled, which limits availability. 3. To make reservations, the member should call Executive's airline partner's reservations number, listed on the following websites (http://www.cdnair.ca or http://www.aa.com). 4. Passengers are responsible for any applicable taxes, fees, surcharges, and airport-imposed Passenger Facility Charges at the time of ticket issuance. RESTRICTIONS 1. Executive reward points converted for free travel do not qualify for frequent flyer mileage credit.